60x FASTER INVOICING. – ImportHelpers (Germany)

AI Automation Agency. Cut manual work.

We rethink workflows, connect your systems, and apply AI to save time and improve results.

You stay focus on your business.

A fractional CTO leads strategy and delivery end to end.

Lean, cost-effective delivery.

Our Senior Romanian engineers — no outsourcing layers.

How We Help Automation Results
AI automation agency architecture connecting CRM, ERP, accounting, AI, and workflows Additional client and partner logos Client logos including European Union, WHO, Cisco, and more

25+ Years

Technology & Software Delivery

20+ Industries

Complex Operations

Startup, Mid-Size, Scale-Up

Experience Across Company Sizes

Practical AI automation

Where Is Your Team Wasting Time?

Copying Data from Documents Extract and validate data from invoices, PDFs, and forms, then send it to your systems. See an exampleHide example

Illustrative workflow

An invoice becomes a draft accounting entry. Totals, purchase orders, and duplicates are checked; exceptions go to your team.

Discuss this workflow
Sorting and Answering Emails Turn emails into tasks, match attachments, and draft replies for your team to review. See an exampleHide example

Illustrative workflow

An address-change email is matched to its order, routed to fulfilment, and given a draft reply for your team to approve.

Discuss this workflow
Chasing Approvals and Updates Route approvals, send reminders, and flag stalled work while your team stays in control. See an exampleHide example

Illustrative workflow

A purchase request follows your approval rules, with reminders for delays and a record of every decision.

Discuss this workflow
Searching for Information Find answers across company documents, customer records, and internal procedures. See an exampleHide example

Illustrative workflow

An employee asks about expenses and receives an answer linked to a policy they can access. Missing information goes to the policy owner.

Discuss this workflow
Entering the Same Data Twice Connect CRM, ERP, and accounting tools so records update automatically. See an exampleHide example

Illustrative workflow

An approved CRM deal creates a draft invoice. Payment status syncs back; conflicting records are flagged before changes.

Discuss this workflow
Building Reports by Hand Combine sales, costs, and operations data into dashboards, summaries, and alerts. See an exampleHide example

Illustrative workflow

CRM, accounting, and project data feed one dashboard and a weekly summary. Missing or stale figures are flagged.

Discuss this workflow
Find Out What You Could Automate
Value Delivered

Proven Automation Results

60× Faster Invoicing
4 months Investment paid back €11,000 initial investment
Import Helpers (Germany)
AI and human review connect email, documents, and accounting. Invoicing takes seconds instead of minutes.
Helped us streamline operations and automate manual work, resulting in 60x faster invoicing and 40% increased efficiency.
Damian Bacler Owner / CEO
Read Case Study
€70K+ Saved Annually
6 months Investment paid back €35,000 initial investment
Clarisoft Technologies (USA, EU)
Integrated Jira, Gmail, Excel, and QuickBooks into one operations platform to reduce back-office overhead.
One operations platform replaced multiple systems and cut back-office cost.
Read Case Study
10+ Data Sources
One intelligent dashboard Data unified for better decisions
European Commission
Data from 12 sources—including simulation outputs—was cleansed, standardized and integrated into EU-wide dashboards and predictive tools.
Professional and flexible—delivered to an incredibly high standard on a Horizon 2020 project.
Jessica Hayes Programme Manager, University of Galway
Read Case Study
Discuss Your AI Automation Needs
Why CTO + Team

Business-Led. Built by Experts.

01 · Accountability

Founder-Led Delivery

Bogdan and Mircea grew their company to nearly 100 people before exit. One leads your strategy and delivery.

About us →
02 · Cost Efficiency

Senior Engineers. Low Overhead.

Our own senior engineers in Romania build your solution, with fractional CTO oversight. Direct access to the people doing the work keeps management overhead low and decisions moving.

About our team →
03 · Aligned Incentives

Fixed Cost or Pay From Savings

Choose a fixed scope and price, or explore payment from measurable savings. Terms and success measures are agreed upfront.

How Fixed Cost Works → How Pay From Savings Works →
04 · Practical Innovation

Validate One Workflow First

Test one workflow for accuracy, time saved, and running costs. Expand when the results justify it.

See How We Start →
05 · Technology Expertise

Your Tools, Connected.

Connect email, documents, CRM, accounting, and AI to cut copying and rekeying.

Integrations including ADP, Gmail, Excel, Google Workspace, ChatGPT, and Claude
Integrations including Salesforce, QuickBooks, Outlook, Oracle, MySQL, and Mailchimp
Integrations including SAP, Slack, Stripe, Teams, WhatsApp, and Word

Don't see your system? We also build custom API and legacy-system integrations.

Let’s Discuss Your Workflow

How we start

Start small. Measure. Expand.

Find your most valuable first workflow with a free discovery call and deep dive.

  1. Free discovery call

    Spend 20 minutes exploring your bottlenecks and goals.

  2. Free workflow deep dive

    Review your tools and data. Agree on one workflow, scope, and success measures.

  3. Implement & test

    Build and test with your team, including human approval where needed.

  4. Measure the ROI

    Compare time saved and errors reduced with the full costs.

  5. Decide what’s next

    Refine, expand, or stop based on results. Agree each next phase separately.

Let’s Explore Your Workflows

Practical questions

Questions before
you start?

Can we keep our existing software?

Yes, where feasible. We assess your tools and explain limitations before agreeing on a solution.

What happens when AI makes a mistake?

Checks flag exceptions for your team to review, with a record of what happened.

Can our team approve actions before they happen?

Yes. Your team can approve messages, record changes, and transactions before they happen. You decide which steps need oversight.

How is access to our data handled? Is it secure and GDPR compliant?

We agree on data access, processing services, storage, and retention upfront, limiting access to what the workflow needs.

Who owns the code and the automation?

You own the code and automations and can use them as you wish.

Who maintains the automation?

We agree on ownership and support before launch. We can provide ongoing monitoring and maintenance, or arrange a documented handover to your team.

What do you need from us to start?

A person who knows the process, a short walkthrough, and a few representative examples—anonymized where appropriate. We identify any system access needed after defining the scope.

Can we start with a single workflow?

Yes—that is how we recommend starting. Choose one process, measure the outcome, and use the results to decide whether to expand.

How are scope and price agreed?

Before work begins, we agree on deliverables, exclusions, responsibilities, timeline, and price, including expected ongoing costs. Scope changes are priced and approved before implementation. A pay-from-savings arrangement may be available where savings can be reliably measured and terms agreed.

Start with one valuable workflow.

Tell us what slows your team down. We’ll help you find the best first step.

Bogdan Bucura
Bogdan Bucura

25+ years building and growing companies. Bogdan scaled his team from 2 to 85 engineers and earned three Inc. 5000 recognitions.

Explore Bogdan's Experience

Where would you like to start?

Share a bottleneck or what you'd like your business to do better. I'll reply personally within 1 business day.

Prefer to talk it through?

Talk through your goals, one practical starting point, and how it could fit into a wider transformation.

Book a Free 30-Minute Call
Confidential No obligation Free discovery call
🇪🇺 +34 656 664 618 WhatsApp 🇺🇸 +1 207 450 2975
25+Years in engineering & leadership
20+Industries and complex operations
2 → 85Clarisoft engineering team growth

“an irreplaceable partner who provided us with insight and suggestions on ways to improve the outcome of our services.”